Effective – July 21, 2025
Last updated – May 22, 2026
This Privacy Policy explains how we collect, use, store, disclose, protect, and otherwise process personal data when you visit our website, request a demo, request a quote, subscribe to our platform, use our resources, join our community, receive communications from us, or otherwise engage with HRFlix.
For the purpose of this Policy, “HRFlix”, “we”, “us”, or “our” refers to HRFlix, a digital HR knowledge, learning, playbook, and implementation platform operated by Workforce Group, unless and until a separate legal entity is formally established for HRFlix.
Where a separate HRFlix legal entity is established in the future, references to HRFlix may be updated to reflect that entity.
By accessing or using HRFlix, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy applies to:
This Policy does not apply to third party websites, platforms, tools, payment processors, learning management systems, or external services that are not controlled by HRFlix, even where such services are linked from our website or used to support our services. Those third parties may have their own privacy policies and terms.
We may collect information you provide when you complete forms, request a quote, request a demo, subscribe to updates, contact us, create an account, participate in a community, or otherwise communicate with us.
This may include:
Where HRFlix provides user accounts, client portals, learning access, community access, or organisation licences, we may collect:
For organisational access, we may collect:
Where payments are made or invoices are issued, we may collect billing and transaction related information such as billing name, organisation, billing address, invoice details, tax information, transaction reference, subscription amount, and payment confirmation.
Where payment is processed through a third party payment provider, we do not ordinarily store full card details. Payment providers process such information in line with their own privacy and security policies.
When you visit or use HRFlix, we may automatically collect certain technical and usage information, including:
We use this information to operate the website, protect the platform, understand usage, improve user experience, detect misuse, and support analytics.
We may receive information about you from third parties, including:
In some cases, users or client organisations may upload, submit, or share organisation related data, employee related data, HR documents, policy information, templates, workforce records, survey information, or other materials through HRFlix or connected service channels.
Where a client organisation provides personal data relating to its employees, contractors, candidates, managers, or other individuals, the client organisation is responsible for ensuring that it has the lawful basis, consent, notice, authority, and internal approvals required to provide such data to HRFlix.
HRFlix will process such information only for the purpose of providing the relevant platform service, support, implementation assistance, learning access, reporting, configuration, or related service requested by the client organisation.
Users and client organisations must not upload highly sensitive personal data, confidential employee records, disciplinary records, health data, payroll files, identity documents, or other sensitive information unless such upload is necessary, authorised, lawful, and covered by appropriate safeguards or a separate written agreement.
HRFlix may remove, restrict, delete, or refuse to process uploaded information where we reasonably believe that the information was uploaded unlawfully, unnecessarily, insecurely, or in violation of this Policy, our Terms of Use, or applicable law.
Depending on the nature of the activity, HRFlix may act either as a data controller or as a data processor.
HRFlix acts as a data controller where we determine the purpose and means of processing personal data, such as when we collect website visitor data, demo request information, marketing preferences, billing records, platform account information, and customer relationship records.
HRFlix may act as a data processor where we process personal data on behalf of a client organisation, such as where the client organisation uploads employee related information, assigns users to the platform, requests learning reports, or uses HRFlix to support internal HR implementation.
Where HRFlix acts as a processor, the client organisation remains responsible for determining the lawful basis for processing and for ensuring that the relevant individuals have been properly informed. Where required, HRFlix and the client organisation may enter into a separate data processing agreement.
We may use personal data for the following purposes:
Where required under applicable data protection law, we rely on one or more lawful bases for processing personal data, including:
You may withdraw consent at any time where consent is the basis for processing. Withdrawal of consent will not affect processing already carried out before your withdrawal.
HRFlix may use cookies, pixels, tags, analytics tools, and similar technologies to:
You may be able to disable cookies through your browser settings. However, some features of the website or platform may not function properly if cookies are disabled.
To operate HRFlix effectively, we use trusted third party service providers and technology platforms. These may include learning management systems, payment processors, customer relationship management systems, analytics tools, email automation platforms, hosting providers, communication tools, security tools, and customer support systems.
In particular, HRFlix may use third party tools such as TalentLMS and other service providers to deliver learning content, manage user access, track learning activity, process payments, manage customer relationships, analyse platform usage, send email communications, and improve the user experience.
These third party service providers may process personal data only to the extent necessary to provide their services to HRFlix. We expect such providers to apply appropriate confidentiality, security, and data protection safeguards.
Some of these providers may process or store data outside Nigeria. Where this happens, HRFlix will take reasonable steps to ensure that such processing is carried out in line with applicable data protection requirements.
We do not sell personal data. However, we may share personal data where necessary and lawful, including with:
Where we engage service providers, we expect them to process personal data only for authorised purposes and to apply appropriate security and confidentiality safeguards.
Where your HRFlix access is provided through your employer or organisation, your organisation may be able to:
If you use HRFlix through an organisation subscription, your use may also be subject to your organisation’s internal policies.
Some of our service providers, platforms, hosting providers, email tools, analytics providers, payment processors, or technology partners may process personal data outside Nigeria.
Where personal data is transferred internationally, we will take reasonable steps to ensure that appropriate safeguards are applied in line with applicable data protection laws. These safeguards may include contractual protections, technical controls, access controls, and other lawful transfer mechanisms.
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including to provide services, manage subscriptions, comply with legal obligations, resolve disputes, enforce agreements, maintain business records, improve services, and protect our rights.
Retention periods may vary depending on the type of data, the nature of the relationship, the applicable legal obligation, and operational requirements.
In general:
Where personal data is no longer required, we will delete, anonymise, securely archive, or restrict further processing where deletion is not immediately possible.
We apply reasonable administrative, technical, and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration, disclosure, or destruction.
These measures may include access controls, password protection, secure hosting, internal confidentiality obligations, restricted user permissions, monitoring, backup controls, and other security practices.
However, no internet transmission, website, email, or digital platform can be guaranteed to be completely secure. You are responsible for keeping your login details confidential and for notifying us promptly if you suspect unauthorised access to your account.
Subject to applicable law, you may have the right to:
To exercise your rights, contact us using the details provided in this Policy. We may need to verify your identity before responding to a request.
Where permitted by law, we may send you HR insights, product updates, webinar invitations, event notices, offers, newsletters, and other communications relating to HRFlix, Workforce Group, or related services.
You may opt out of marketing communications at any time by using the unsubscribe option in our emails or contacting us directly.
Even where you opt out of marketing, we may still send you service related communications, including account notices, subscription updates, security alerts, payment notices, and administrative messages.
If HRFlix provides access to communities, forums, discussion spaces, feedback channels, or collaborative features, any information you post, submit, or share may be visible to other users, administrators, or your organisation, depending on the feature.
You should not post confidential, sensitive, personal, proprietary, unlawful, offensive, or third party information that you are not authorised to share.
We may moderate, remove, restrict, or preserve community content where necessary to enforce our policies, protect users, comply with law, or maintain platform integrity.
HRFlix is designed for organisations, HR professionals, business leaders, and adult users. It is not intended for children or persons under the age of 18.
We do not knowingly collect personal data from children. If we become aware that a child has provided personal data without appropriate authority, we may delete such information.
HRFlix may contain links to third party websites, tools, resources, platforms, or services. We are not responsible for the privacy practices, content, security, or policies of third parties.
You should review the privacy policies and terms of any third party service before using it.
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, technology, business operations, or data protection practices.
Where changes are material, we may notify users through the website, email, platform notice, or other reasonable means.
Your continued use of HRFlix after an updated Privacy Policy becomes effective means you acknowledge the updated Policy.
If you have questions, concerns, requests, or complaints about this Privacy Policy or our handling of personal data, you may contact us at:
Visit our office at Plot 9, Gbagada Industrial Scheme, beside UPS, Gbagada Oworonshoki Expressway, Lagos, Nigeria. Email us at hello@workforcegroup.com or give us a call +234 903 194 6744
